Main Page/current projects/privacy policy working group

Library Privacy Policy Working Group

Current Work in Progress

• Sample process framework being developed (Jen)
• Sample talking points (Alison)
• Establishing meeting schedule (Mark)

Resources

• LFI Crash Course presentation
• Cohort 3 notes
• LFI Privacy Policy Guide

Meeting Minutes

9/2/21

9/2/21, 10am EDT

• Attendance
  • Alison Macrina
  • Jen Wilson
  • John Mack Freeman
  • Mark Swartz
  • Ashley Teagle
  • Marisol
  • Ayoola
• Introductions
• Review of previous notes and needs
• Where to go from here
  • Talking points for colleagues to get started with
    • Getting library boards and lawyers involved
    • Expressing value of the effort and people time
    • Why making it simple, understandable, and effective is important
    • Potential talking points
      • Alison will take point on this. First draft coming within the next week.
      • Doing this work well at the outset takes work, but if it’s done well, it will just work and won’t require ongoing work
  • What is step one
    • Document what starting this process is
    • JEN WILSON: What are the first steps at your institution so we can build a listing of potential pathways? Creating a basic framework with potential holes and marking potential pain points
      • Consider notating role of the person writing the path for generalizability
  • Considering how to present this process
    • Graphic design
    • Chunking/challenge approach
• Notate along the way what can be generalized verses what is specific
  • Academic vs. Public, small vs. big, bureaucratic vs. free-form

7/29/21

• 7/29/21, 3pm EDT
• Attendance
  • Alison Macrina
  • Marisol
  • Ayoola White
  • Camille Peters
  • Jen Wilson
  • Jodi Jacques
  • Khalil E.
  • Leigh Ann
  • John Mack Freeman
• Introductions
  • Discussed where everyone is from and the status of their privacy policy work. Variety of library types. Most people are in the early stages of drafting their privacy policies (or policy templates).

Where we’re at

• • There aren’t a lot of models for good practices right now
• Resources that exist
  • LFP Template: https://docs.google.com/document/d/1a9n2SAYLua0ELQzAcJtbfpxWg2MRkucL7sM92aniNMo/edit
  • Good Policies
    • Claire (community college) [NEED TO GET A COPY]
    • Twitter (framework not content) (in shared folder)
    • San Francisco Public Library (Khalil’s colleagues recommended) (in shared folder)
  • ALISON: Share crash course curriculum on what needs to be in a privacy policy: https://drive.google.com/file/d/1WZNx4zsw9hjHdUfGBMM1dlStJSdMn44W/view?usp=sharing and also https://libraryfreedom.wiki/html/public_html/index.php/Main_Page/Crash_Courses/Systems_and_Policies/Week_three
  • What are all the things that need to be covered in a privacy policy philosophy and service wise?
  • Privacy Field Guides from ALA coming in print only (ALA Privacy Toolkit is different)
    • Erin and Bonnie are working on this; timeline unclear
• Things that don’t exist that we need
  • Good policies that we can use as a jumping off point
  • Explanatory document for templates to make it more user-friendly for others to put in place
  • Talking points/presentation to make to colleagues/boards/etc. that may have questions
  • Walkthrough on where to get started (what’s step one, where to go after that)
  • Regular meeting structure; time to get together on Zoom to work on policy together
• What would be useful for group to do together going forward
  • Build a collaborative space of what we’re working on
  • Ability to sub in people from our individual working groups as needed to take part in working group
• Things to document in the future
  • Unexpected hurdles on the path to a privacy policy (pushback, leadership issues, etc.)